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CLIENT

Prosec Security
INDUSTRY

Security
EMPLOYEES

+380
PRODUCTS

Payslips, Communication, On-Demand Pay
Payroll System

SAGE 300

R120k

Annual savings on payslips distribution

99%

Faster payslips delivery

91%

Uptake of Communications

Project Overview: Prosec Security

Prosec is a security company that provides services to corporate, commercial, retail and industrial clients. With nearly 390 security guards across the country, Jem was introduced to Prosec to help them better communicate with their dispersed workforce.

At first, the Payroll and Accounts manager, Nicole Hart, was apprehensive to implement Jem as she was concerned that the implementation might be lengthy and complicated. However, after getting set up with Jem so effortlessly, Nicole said “I was sold and since then it has been a breeze for me and my team.”

Challenges

  • Prosec used to print +380 paper payslips, stamp them with their company logo, place them in envelopes and deliver them to their 40 sites every month. Sometimes, envelopes went missing in transit, which was a privacy concern for both employers and employees.
  • Nicole Hart and the rest of her team used to print payslips from 10 am to 6 pm on payroll day. This means they spent 9 hours of their time a month distributing payslips to their employees.
  • On occasion, Prosec used to print payslips when some employees were on leave, meaning that these employees would only get their payslips 3 - 4 days after pay run. This would create unnecessary admin for their HR team as employees would only be able to query their payslip after pay run.

Results

R120k

Annual savings on payslips distribution

99%

Faster payslips delivery

91%

Employee uptake of Jem systems
  • Prosec now sends out digital payslips to their employees using Jem. Whether they are on leave or not, all +380 employees receive their payslips via WhatsApp instantly.
  • Prosec now sends out payslips in under 2 minutes, decreasing the time spent on this admin-intensive process by 99%.
  • Prosec estimates that Jem Payslips has saved them R120k a year in the paper, ink and labour costs associated with printing payslips.
  • With 91% of Prosec employees opting to use Jem, Prosec finally has a way to digitally connect with their security guards across the country. Employees receive their private payslips, company memos, employee acknowledgements and birthday wishes directly from their HR department.
ON-DEMAND PAY
Demand
PAYSLIPS
PAYSLIPS
COMMS
Phone bod 6 -1-3-1

‘If you believe in a product - you are always willing to give good feedback. This product has saved us a lot of time and money but the main benefit I see is actually being able to connect with our employees. It is a beautiful thing - being able to directly contact any of your employees at a click of a button.’

Nicole-Hart
NICOLE HART (PAYROLL & ACCOUNTS MANAGER)
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